Remote work agreement template
A remote or hybrid work agreement with the schedule, work location, equipment, expenses, availability and how either side can end it.
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This is a sample form. Check that the terms and pay match federal and state labor rules and your company policy.
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A general template, not legal advice
This is a general template, not legal advice. Expense reimbursement, payroll tax registration and workplace rules depend on the state where the employee works, which may not be the state of your office. Have a lawyer or payroll provider check the agreement for an employee in another state.
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Remote Work Agreement
This Remote Work Agreement (the "Agreement") is made on November 2, 2026 between Contoso Software Inc. ("Company") and Taylor Kim ("Employee").
| Arrangement | Hybrid |
|---|---|
| Start date | November 9, 2026 |
| Schedule and core hours | Remote Monday, Wednesday and Friday; in the San Francisco office Tuesday and Thursday. Core hours 10 a.m. to 3 p.m. Pacific time. |
| Remote work location | 1450 Valencia St, Apt 3, San Francisco, CA 94110 |
| Equipment provided | 1. Laptop with charger 2. 27 inch monitor 3. Headset |
| Expense support | $50 a month toward home internet and phone, paid with payroll. Other expenses need written approval first. |
Terms
1. Arrangement
Employee will work partly from the remote location listed above and partly at Company's office, on the schedule listed above. Company may change in-office days for business needs with reasonable notice.
2. Schedule and availability
During the schedule and core hours above, Employee will be reachable by phone, email and the team's chat tool, attend scheduled meetings by video, and answer messages within a reasonable time, the same as in the office. Changes to the schedule need the manager's approval.
3. Work location
Employee will work from the location listed above. Employee will not work from another address, another state or another country for more than a few days without Company's written approval, because the location affects payroll taxes, employment law and data security.
4. Hours and overtime
If Employee is non-exempt, Employee will record all time worked, including time spent on email or calls outside the usual schedule, take meal and rest breaks as state law requires, and work overtime only with advance approval. Company will pay for all hours worked.
5. Equipment
Company will provide the equipment listed above. It remains Company property, is for business use, and must be kept in good condition and returned within 5 business days after this arrangement or the employment ends. Employee will report loss, theft or damage right away. Company maintains and repairs its equipment.
6. Expenses
$50 a month toward home internet and phone, paid with payroll. Other expenses need written approval first. Company will reimburse other necessary business expenses that it approves in advance, and any expense the law of Employee's state requires it to reimburse. Employee will submit receipts under Company's expense policy.
7. Workspace and safety
Employee will keep a quiet, safe workspace suited to the work. Employee will report any work-related injury to the manager right away, as Employee would at the office. Workers' compensation applies to injuries that arise out of and in the course of the work, as state law provides.
8. Information security
Employee will follow Company's security and confidentiality policies at the remote location: use Company equipment or approved devices, connect through secure networks, keep screens and documents out of view of others, and store Company data only in approved systems.
9. Terms of employment
Pay, benefits, job duties and performance expectations stay the same as for work at the office. All Company policies apply. This Agreement does not change the at-will nature of the employment or promise remote work for any period.
10. Review and ending the arrangement
Company may review this arrangement at any time. Either party may end or change it with 14 days' written notice, or Company may end it sooner if performance, conduct or business needs require. When it ends, Employee will return to working at the office location Company assigns.
11. Governing law
This agreement is governed by the laws of the State of California, without regard to its conflict of law rules.
12. Entire agreement
This agreement is the whole agreement between the parties on its subject and replaces any earlier discussions or understandings, written or oral.
13. Changes and waiver
Any change to this agreement must be in writing and signed by both parties. Not enforcing a term once does not waive the right to enforce it later.
14. Severability
If a court finds any part of this agreement unenforceable, that part will be limited as little as needed and the rest stays in effect.
15. Counterparts and electronic signatures
The parties may sign this agreement in counterparts and by electronic signature. Each signed copy counts as an original.
The parties have signed this agreement on the dates below.
| Company | |
|---|---|
| Name | Contoso Software Inc. |
| By (name and title) | ย |
| Date | ย |
| Signature | ย |
| Employee | |
|---|---|
| Name | Taylor Kim |
| Job title | ย |
| Date | ย |
| Signature | ย |
How to use it
Type the company and the employee, choose hybrid or fully remote, and set the start date and the notice period for ending the arrangement. Write the schedule with in-office days and core hours, the home address the employee works from, the equipment you provide one item per line, and any internet or phone stipend. These print in a box at the top; the numbered terms below cover availability, location changes, overtime, equipment, expenses, safety, security and how to end the arrangement.
Both sides sign and keep a copy. Choose Hide under Signature lines if you sign in an e-signature tool.
Things to watch
The employee's location matters more than the office address: if someone works from another state, you may need to register for payroll taxes there and follow that state's wage rules. Non-exempt remote workers must be paid for all time worked, including after-hours messages, so set clear expectations about when they log off.
Calculators that go with this
Frequently asked questions
Does remote work change the employment terms?
Not under this agreement. Pay, benefits, duties and policies stay the same, and employment remains at will. The agreement only sets where and when the work is done and who pays for what.
Do I have to pay for an employee's home internet?
Federal law does not require it unless the cost pushes a worker below minimum wage. Some states, California among them, require employers to reimburse necessary business expenses, which can include part of a home internet or phone bill. A monthly stipend is a common way to handle it.
Which state should I pick for governing law?
Usually the state where the work is done or where both parties live. If you are in different states, pick one you both accept and that a lawyer can advise on. Leaving it blank prints a line to fill in by hand.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.