Meeting agenda template
A meeting agenda with the goal, items with an owner and minutes each, the total time, and a space for pre-reads and decisions needed.
- ๐บ๐ธ US format ยท Letter size
- Free
Fill in what you need. The preview updates as you type.
What you type is not saved on our server.
Send it the day before
An agenda works when people read it before the meeting. Send it at least a day ahead with the pre-reads attached, and put the decision items near the start while attention is high.
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Meeting Agenda
| Meeting | Q4 launch readiness | ||
|---|---|---|---|
| Date | October 15, 2026 | Start | 2:00 pm |
| Ends | about 2:55 pm (55 min) | Location | Conference room B and Zoom |
| Facilitator | Taylor Kim | ||
| Attendees | Taylor Kim, Jordan Lee, Sam Park, Casey Nguyen (Engineering), Riley Chen (Sales) | ||
| Objective | Agree on the launch date and who owns each remaining task. |
|---|
| # | Agenda item | Owner | Minutes |
|---|---|---|---|
| 1 | Action items from last week | Taylor | 5 min |
| 2 | QA status and launch date | Casey | 15 min |
| 3 | Beta tester recruiting plan | Sam | 15 min |
| 4 | Ad budget split, search vs social | Riley | 15 min |
| 5 | Next steps and owners | Taylor | 5 min |
| ย | Total | ย | 55 min |
| Pre-reads | 1. QA status report (shared drive, Launch folder) 2. Beta recruiting plan, two-page draft from Sam |
|---|---|
| Decisions needed | 1. Launch date: November 10 or November 17 2. Beta tester target: 50 or 100 |
| Parking lot and notes | ย |
How to use it
Type the meeting details and the start time, then list the items as item | owner | minutes, one per line. The table numbers them, totals the minutes and works out roughly when the meeting ends. Put the objective in one sentence so everyone knows what a good meeting looks like.
Pre-reads and decisions needed print in boxes under the table. The parking lot box stays empty on purpose: it is where off-topic points go during the meeting so they are not lost. After the meeting, copy the items into the meeting minutes template and record what was decided.
Things to watch
If the items add up to more than the booked time, the preview warns you. Cut an item rather than squeezing every slot; the last items on a crowded agenda rarely get real attention. Give each item an owner, not a group, so someone prepares it.
Calculators that go with this
Frequently asked questions
How is the end time calculated?
Start time plus the sum of the minutes in the agenda table. If no item has minutes, the meeting length you typed is used instead. It is a guide, not a promise.
Can I use it for a recurring team meeting?
Yes. Fill in the standing items once and use the sample button or your browser's back button to reuse them. Change the date, the pre-reads and the decisions each week.
What goes in the parking lot?
Questions and ideas that come up but are not on the agenda. Write them down, keep the meeting on track, and decide at the end whether each one needs a follow-up or its own meeting.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.