Job description template
A job description sheet with title, department, summary, responsibilities, requirements and pay range.
- ๐บ๐ธ US format ยท Letter size
- Free
Pick your options and the preview updates. The file opens in Excel, Google Sheets or Numbers.
The file is built in your browser. Nothing is uploaded or saved.
Sheets
- How to use
- Job overview: title, department, reports to, location, employment type, FLSA status, pay range, schedule, job summary
- Responsibilities: responsibility, what it involves, % of time, frequency, measure of success, 100 percent check (formula)
- Qualifications: type, qualification, required or preferred
Color key
- Yellow cells: fill these in
- Blue cells: formulas, leave them as they are
- Gray rows: examples you can delete
Keep requirements job-related
A job description feeds postings, interviews and reviews. List only what the job needs. Requirements that are not about the work (age, family plans, health unrelated to the job) do not belong here. This is a template, not legal advice.
1 / 3
Job description: Job title
| Item | Detail |
|---|---|
| Job title | |
| Department | |
| Reports to | |
| Location | |
| Employment type | |
| FLSA status | |
| Pay range | |
| Schedule | |
| Job summary | |
| Prepared by | |
| Date | October 22, 2026 |
Responsibilities
| # | Responsibility | What it involves | % of time | Frequency | Measure of success |
|---|---|---|---|---|---|
| 1 | Manage customer orders | Enter and confirm orders, check for missing or duplicate items, release to the warehouse | 40 | Daily | Zero missed orders per month |
| 2 | Sales and inventory reporting | Build the weekly sales and stock report, flag anything unusual | 30 | Weekly | Report delivered by Monday noon |
| 3 | Customer support | Answer delivery and pricing questions, log complaints and route them | 30 | As needed | Replies within one business day |
| Total | =SUM(โฆ) |
Qualifications
| Type | Qualification | Required or preferred |
|---|---|---|
| Experience | 2 or more years in order management or customer operations | Required |
| Required skill | Excel formulas and pivot tables, order entry in an ERP system | Required |
| Education | High school diploma or GED; associate degree in business a plus | Required |
| Certification or license | Valid driver's license for occasional customer visits | Preferred |
| Physical requirement | Able to lift up to 25 pounds when helping in the warehouse | Required |
This shows the first part of each sheet as it prints on Letter paper. The file also has a how-to sheet and formulas, and every column fits one page width when you print from Excel.
How to use it
Type the job title and department, pick how many empty responsibility rows you want and download. The Job overview sheet holds the basics: who the role reports to, where it sits, whether it is exempt or non-exempt under the FLSA, and the pay range. Write the job summary as two or three sentences about why the role exists.
On the Responsibilities sheet, give each duty its own row with a rough percent of time and a measure of success you could check, like "zero missed orders per month". The total row tells you when the percentages do not add to 100. The Qualifications sheet separates required from preferred so the posting is easy to write.
Things to watch
Keep every requirement tied to the work. If you list a physical requirement, write the actual task (lift 25 pounds, stand for long periods) rather than a general fitness statement. Percentages are estimates, so update them when the job changes.
Calculators that go with this
Frequently asked questions
How do I set the percent of time?
Estimate how much of a typical week goes to each responsibility and make the column total 100. Round numbers are fine.
What does FLSA status mean?
Whether the position is exempt from overtime under the Fair Labor Standards Act. That depends on duties and pay, so confirm it with HR or counsel before you post the job.
Does it work in Google Sheets?
Yes. The formulas are SUM and IF, which work the same in Google Sheets. You may need to re-create the dropdown lists.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.