Follow-up email after an interview template
A follow-up email when you have not heard back: the interview date, a polite check on the timeline and an offer of more information.
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Fill in what you need. The preview updates as you type.
What you type is not saved on our server.
One short email, then wait
Send it a few days after the date they gave you, or about a week after the interview if no date was given. Keep it to a few lines, send it once, and continue your search while you wait.
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Follow-Up Email
Subject: Checking in, Growth Marketing Manager interview on Oct 5, 2026
Hi Taylor,
I interviewed for the Growth Marketing Manager position at Northwind Commerce with you on October 5, 2026, 11 days ago, and I wanted to check in.
You mentioned that a decision was expected by the end of last week, so I would be grateful for any update you can share on the timeline for the next steps.
If there is anything else I can send, such as references or work samples, I am glad to. I am still very interested in the role and in working with your team.
Best regards,
Jordan Lee
(555) 010-0000, jordan.lee@example.com
How to use it
Type the role, the interview date and today's date, and the email says how many days have passed. If the interviewer gave you a timeline, type it the way it fits after a decision was expected, for example by the end of last week, and the email refers to it. The text stays to six lines: greeting, when you interviewed, a polite question about the timeline, an offer to send more, sign-off and your name.
Copy the subject line into the subject box and the rest into the body. Send it to the recruiter or whoever set up the interview; they are most likely to know where things stand.
Things to watch
Do not ask why you have not heard back or mention other offers unless you have one with a deadline. If you do have a deadline, add one sentence with the date. The warning under the preview tells you when it is too early to send.
Calculators that go with this
Frequently asked questions
Why is there no address or date?
This is written as an email, not a mailed letter. Copy the subject line into the subject box and the rest into the body of your email. If you need a printed letter, use the letter version of the same template.
How long should I wait before following up?
A few days after the date they said they would be in touch. If no date was given, about a week after the interview. Hiring often slips because of other candidates, approvals or vacations, not because of you.
What if I already sent a thank-you email?
That was the right first step, and this is the second. The thank-you goes out within a day of the interview; this one goes out when the timeline has passed. Use the thank-you email template on this site for the first one.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.