Travel itinerary template
A travel itinerary by day and time with place, booking reference and notes.
- ๐บ๐ธ US format ยท Letter size
- Free
Pick your options and the preview updates. The file opens in Excel, Google Sheets or Numbers.
The file is built in your browser. Nothing is uploaded or saved.
Sheets
- How to use
- Itinerary: date and day pre-filled, 6 rows per day; time, activity, place or address, getting there, confirmation #, phone, notes
- Bookings: flights, lodging, rental car, tours with confirmation numbers and a cost total
- Packing list: starter list, Packed dropdown, packed / total count
Color key
- Yellow cells: fill these in
- Blue cells: formulas, leave them as they are
- Gray rows: examples you can delete
1 / 3
Trip itinerary
| Date | Day | Time | Activity | Place or address | Getting there | Confirmation # | Phone | Notes |
|---|---|---|---|---|---|---|---|---|
| 2026-10-22 | Thu | 8:30 AM | Arrive at the airport, check in | Austin-Bergstrom Airport, Terminal B | Taxi or rideshare | ABC123 | 2 hours before departure | |
| 2026-10-22 | Thu | 3:00 PM | Hotel check-in | Hotel Northwind, 500 Market St | Taxi or rideshare | H-7781920 | (555) 010-0000 | |
| 2026-10-22 | Thu | |||||||
| 2026-10-22 | Thu |
Bookings
| Type | Name (airline, hotel, company) | Date and time | Confirmation # | Phone | Cost | Notes (address, check-in time) |
|---|---|---|---|---|---|---|
| Flight | United UA 1234 | 10/22 10:30 AM departs | ABC123 | 289 | 1 checked bag | |
| Hotel | Hotel Northwind, 2 nights | 10/22 3:00 PM check-in | H-7781920 | (555) 010-0000 | 418 | Breakfast included |
| Total | =SUM(โฆ) |
Packing list
| Category | Item | Packed | Notes |
|---|---|---|---|
| Documents | Driver's license or photo ID | ||
| Documents | Booking confirmations (lodging, transport) | ||
| Money | Cards and some cash | ||
| Electronics | Phone charger | ||
| Electronics | Power bank |
This shows the first part of each sheet as it prints on Letter paper. The file also has a how-to sheet and formulas, and every column fits one page width when you print from Excel.
How to use it
Type the destination, departure date and number of days. You get an Itinerary sheet with the dates filled in, a Bookings sheet for confirmations and a Packing list, all in one file. Keep the confirmation number and phone on the same line as the activity so you are not digging through email at the gate.
Turn on International trip to add passport, visa, local currency and a plug adapter to the packing list. Pick Packed as you pack and the count at the bottom shows what is left.
Things to watch
The file holds confirmation numbers and phone numbers, so check who you are sending it to before you post it in a group chat. Leave passport numbers and card numbers out of it.
Calculators that go with this
Frequently asked questions
How is this different from the trip planner?
The trip planner is built around the day-by-day plan and the estimated cost per person. The itinerary is built around times, confirmations and the packing list.
Can I use it on my phone?
Open it in the Google Sheets or Excel app. Download it before you leave so it opens offline.
Can I change the packing list?
Yes. Every cell on the Packing list sheet is an input cell, so delete or rewrite anything. The count follows as long as the rows stay inside the table.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.