Security deposit receipt template
A receipt for a tenant's security deposit with the amount, property, lease start, where the deposit is held and the landlord's signature.
- ๐บ๐ธ US format ยท Letter size
- Free
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A general template, not legal advice
This is a general template, not legal advice. Rules differ by state, so check anything with legal consequences with a professional before you rely on it.
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Security Deposit Receipt
| Receipt # | SD-2026-014 | Date | October 20, 2026 |
|---|
| Deposit received | $1,450.00 Security deposit, refundable under the lease |
|---|
| Landlord | Northwind Property Management 900 Congress Ave, Suite 300, Austin, TX 78701, (555) 010-0000 | ||
|---|---|---|---|
| Tenant | Jordan Lee | ||
| Property | 1408 Alta Vista Ave, Unit 2B, Austin, TX 78704 | ||
| Lease start | November 1, 2026 | Date received | October 20, 2026 |
| Paid by | โก Cashย ย โ Check # 220ย ย โก Money orderย ย โก Online or app | ||
| Held at | Frost Bank, Austin, TX, escrow account ending 4471 | ||
The deposit is held under the lease and state law and returned less lawful deductions within the time the state allows. Any deduction will be itemized in writing.
| State rules | Security deposit rules differ by state: the most a landlord may collect, whether the deposit must sit in a separate or interest-bearing account, what must be disclosed to the tenant, and how many days after move-out it must be returned. Check your state's landlord and tenant law. |
|---|
| Landlord | |
|---|---|
| Name | Northwind Property Management |
| Date | October 20, 2026 |
| Signature | ย |
| Tenant | |
|---|---|
| Name | Jordan Lee |
| Date | ____________ |
| Signature | ย |
How to use it
Type the landlord, the tenant, the property and the lease start date, then the deposit amount, when it was received and how it was paid. The receipt prints the amount in a bold line at the top, the details in a bordered grid and the return sentence under it, with signature boxes for both of you at the bottom. Give the tenant the signed original and keep a copy with the lease.
If your state requires you to tell the tenant where the deposit is held, type the bank and city in that box; where interest is paid on deposits, say how in the interest box. The state rules note on the receipt reminds the tenant that caps, accounts and return deadlines vary.
Things to watch
The receipt records the deposit; the lease says what it can be used for. At move-out, use the move-in move-out checklist to document the condition of the unit and send the itemized deductions and the balance within your state's deadline.
Calculators that go with this
Frequently asked questions
Do I have to say which bank holds the deposit?
In some states, yes: the receipt or the lease must name the bank and sometimes the account, and a few states require a separate or interest-bearing account. In others it is optional. The box is there so you can meet the stricter rule; leave it blank where it does not apply.
Is the deposit the tenant's money or mine?
It stays the tenant's money held by you as security. You may keep lawful deductions, such as unpaid rent or damage beyond normal wear, and must return the rest with an itemized list within the time your state sets.
Can I use this for a pet deposit or last month's rent?
Yes for a refundable pet deposit; put pet deposit in the receipt number or the held-at box. Last month's rent is rent paid in advance, not a deposit, so use the rent receipt template for that.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.