Lease renewal letter template
A landlord's lease renewal offer with the new term, the rent, any changes and a date to reply by, plus what happens if the tenant does not renew.
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A general template, not legal advice
This is a general template, not legal advice. Rules differ by state, so check anything with legal consequences with a professional before you rely on it.
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Lease Renewal Letter
Taylor Kim
Oak Ridge Rentals LLC
800 Brazos St, Suite 300, Austin, TX 78701
(555) 010-0000, taylor.kim@example.com
October 5, 2026
Jordan Lee
123 Main St, Apt 4, Austin, TX 78701
RE: Lease renewal offer, 123 Main St, Apt 4, Austin, TX 78701
Dear Jordan Lee:
Your lease for 123 Main St, Apt 4, Austin, TX 78701 ends on December 31, 2026. I would like to offer you a renewal so you can stay in the unit.
The new term would be 12 months, starting January 1, 2027, at a monthly rent of $1,495.00. That is an increase of $45.00 (3.1%) from your current rent of $1,450.00.
Other changes to the lease: Pet rent of $25 a month for the cat registered on the current lease. Trash service is now billed by the city and will no longer be included. All other terms of your current lease stay the same.
Please let me know in writing by November 15, 2026 whether you would like to renew, by signing the response line below and returning a copy, or by email. If I do not hear from you by then, the lease will end on December 31, 2026 and I will contact you to schedule a move-out inspection.
If you have questions about the new terms, call or email me and we can talk them through. Thank you for taking good care of the unit.
Sincerely,
ย
ย
Taylor Kim
Tenant response: โก I would like to renew on the terms aboveย ย โก I will not renew
Tenant signature: ______________________ Date: ____________
| Please note | Notice periods and deposit rules are set by your lease and state law. Check both before you send this. |
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How to use it
Type the tenant, the property and the day the current lease ends, then the new term and rent. If you type the current rent too, the letter spells out the change in dollars and percent, which saves a phone call. List anything else that changes in plain sentences; the letter says all other terms stay the same.
Set a reply-by date two to four weeks out and choose what happens if the tenant stays silent: the lease ends, or it continues month to month, whichever your current lease provides. Send it 30 to 60 days before the lease ends, or earlier if your state or lease asks for more, and keep a signed copy of the tenant's response.
Things to watch
A renewal letter is an offer, not a lease. Once the tenant agrees, sign a renewal or a new lease that both of you keep. A rent increase above about ten percent triggers longer notice periods and caps in a growing number of cities and states, and the preview warns you when the change is that large; check the local rule before you send it.
Calculators that go with this
Frequently asked questions
How much notice do I have to give for a rent increase?
It depends on the state and sometimes the city, and often on the size of the increase. Thirty days is the floor in many places for month-to-month tenants, and several states require 60 or 90 days for larger increases. Check your state's landlord-tenant statute and any local rent ordinance before you set the dates.
What if the tenant wants to negotiate?
Treat the letter as the opening offer. If you agree on different terms, send a revised letter or write the agreed terms into the renewal lease so the file matches what was signed.
The tenant is not renewing. What next?
Confirm the move-out date in writing and ask for a forwarding address for the deposit. The tenant can use the notice to vacate letter, and both of you can use the move-in move-out checklist for the final inspection.
Is what I type saved anywhere?
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