Donation receipt template (501(c)(3))
A charitable donation receipt with the organization's EIN, the gift, the date, and the IRS statement about goods or services provided in return.
- ๐บ๐ธ US format ยท Letter size
- Free
This is a sample form. Check tax amounts against IRS rules and your accountant's advice.
Only for gifts the organization received
Issue a receipt only for a contribution the organization actually received, with the true amount or description. A false receipt used to claim a tax deduction breaks federal tax law, for the donor who files it and for anyone who helps prepare it.
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A receipt, not tax advice
This acknowledgment follows IRS Publication 1771. The organization confirms what it received and what it gave back; it does not tell the donor what they can deduct. Donors claiming $250 or more need a written acknowledgment like this before they file. For non-cash gifts over $500 the donor files Form 8283, and the organization never states a value.
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Donation Receipt
Lakeview Community Food Bank
4100 E 7th St
Austin, TX 78702
(555) 010-0000, giving@lakeviewfoodbank.example
EIN 74-1234567
October 12, 2026
Dear Taylor Kim,
Thank you for your contribution to Lakeview Community Food Bank. This letter is your receipt and written acknowledgment for your records.
| Donor | Taylor Kim |
|---|---|
| Date of contribution | October 5, 2026 |
| Contribution | Cash contribution of $500.00 |
| Goods or services | In exchange for this contribution, Lakeview Community Food Bank provided two tickets to the Harvest Dinner on October 24 with an estimated fair market value of $80.00. The amount of the contribution that may be deductible for federal income tax purposes is limited to the amount given over the value of the goods or services received: $420.00. |
Lakeview Community Food Bank is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, EIN 74-1234567. Contributions are deductible to the extent allowed by law. Please keep this acknowledgment with your tax records.
With gratitude,
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Casey Nguyen
Executive Director
Lakeview Community Food Bank
How to use it
Type your organization's name, address and EIN, the donor, and the date of the gift. For money, type the amount. For property, describe it and leave the value out; the donor decides what it is worth. Then say whether the donor got anything in return: nothing, or something you describe with a good-faith value, such as dinner tickets or a tote bag. The receipt prints the statement the IRS expects and, for cash gifts, the amount that is left after the value received.
Sign it, send it to the donor, and keep a copy. Donors who give $250 or more at once need this acknowledgment in hand before they file, so send it soon after the gift or with your year-end letters.
Things to watch
Small items such as a mug or a membership card with a low value may count as insubstantial under IRS Publication 1771 and can be treated as no goods or services; check the current limits. If the donor gave through a donor-advised fund or an employer match, the fund or employer issues the receipt, not you. Use the thank-you letter template for the warmer note that goes with this receipt.
Calculators that go with this
Frequently asked questions
Why does the receipt say no value for property?
Because the IRS does not let the charity set the value of a non-cash gift. The receipt describes the item and the donor works out the fair market value for their own return, with an appraisal above $5,000.
What if the donor received something in return?
Pick Yes, describe it and type a good-faith estimate of its value. The receipt then says what was received and, for a cash gift, how much of the gift is above that value. A charity that takes more than $75 for a gift with something in return must give this disclosure.
Can I use this for a year-end summary?
Yes. Type the total given during the year as the amount and the last gift date as the date, and list the gifts in the description. Each gift of $250 or more still needs its own statement about goods or services, so say none in the summary only if that was true for every gift.
Is what I type saved anywhere?
No. Everything stays in your browser and nothing is sent to our server. If you refresh the page it is gone, so print, save a PDF or download the DOCX when you are done.